Privacy of personal information is an important principle to Janor Guest House and The WIllows Inn. We are committed to collecting, using and disclosing personal information responsibly and only to the extent necessary for the goods and services we provide. We are committed to retaining personal information for only as long as service to the public and our members require.
This document describes our privacy policies.
What is Personal Information?
Personal information is information about an identifiable individual. Personal information includes information that relates to his or her personal characteristics (e.g. gender, age, home address or phone number, income, race, family status).
Personal information is to be contrasted with business information (e.g. an individual’s business address and telephone number), which is not protected by privacy legislation.
Who Are We?
Janor Guest House and The Willows Inn is a private Canadian business whose objective is to promote accommodation and hotel-type service for tourist and business travel in Fort Simpson.
We collect personal information primarily for the purpose of reservations and maintaining records. We restrict access to any personal information we hold as effectively as is reasonably possible having regard to currently available technology and the sensitivity of the information held.
A secondary purpose is for the collection of certain personal information is the maintenance of contact information so that we can contact our travellers, should it be necessary.
Concerning Members of the General Public
For members of the general public, our primary purpose for collecting personal information is to provide notice of special events or to make them aware of the special offerings that may happen from time to time.
For example, while we try to collect preferred contact information where possible, we might collect home addresses, fax numbers and email addresses. We try to obtain consent before collecting any such personal information and we will, upon request, immediately remove any personal information from our distribution list. We try not to collect sensitive personal information.
On our Web site, with the exception of cookies (electronic markers identifying computers that have previously visited our Web site), we only collect the personal information provided to us and only use that information for the purposes it was given to us (e.g. to respond to an email message, to register for accommodation). Cookies are only used to facilitate navigation on our Web site and are not used to monitor individuals.
Related and Secondary Purposes
Like most organizations, we also collect, use and disclose information for purposes related to or secondary to our primary purposes. The most common examples of our related and secondary purposes are as follows:
To invoice clients for goods or services which are not paid for at the time, to process credit card payments or to collect unpaid accounts.
To advise members and others of events, special offers and/or promotions that we may, from time to time, have available.
We recognize that various government agencies (e.g. Canada Customs and Revenue Agency, Information and Privacy Commissioner, Human Rights Commission, etc.) have the authority to review our files and interview our staff as a part of their mandates.
You can choose not to be part of some of these related or secondary purposes (e.g. by declining special offers or promotions, or by paying for your services in advance). We do not, however, have much choice about some of these related or secondary purposes (e.g. external regulation).
Protecting Personal Information
We understand the importance of protecting personal information. For that reason, we have taken the following steps:
Paper information is either under supervision or secured in a locked or restricted area.
Electronic hardware is either under supervision or secured in a locked or restricted area at all times. In addition, passwords are used on computers and unattended computers automatically become password protected and inaccessible after a short period of time.
Paper information is transmitted through sealed, addressed envelopes or boxes by reputable companies.
Electronic information is transmitted through a direct telecommunications line.
Retention and Destruction of Personal Information
We need to retain personal information for some time to ensure that we can answer any questions about the services provided and for our own accountability to external regulatory bodies. However, we do not want to keep personal information too long, in order to protect an individual’s privacy.
We destroy paper files containing personal information by shredding. We destroy electronic information by deleting it and, when the hardware is discarded, we ensure that the hard drive is physically destroyed.
You Can Look at Your Information
With some exceptions, you have the right to see what personal information we hold about you. Often all you have to do is ask. We can help you identify what records we might have about you. We will also try to help you understand any information you do not understand (e.g. short forms, technical language, etc.). We will need to confirm your identity, if we do not know you, before providing you with this access. We reserve the right to charge a nominal fee for such requests or to refuse repetitive requests.
If there is a problem, we may ask you to put your request in writing. If we cannot give you access, we will tell you within 30 days if at all possible and will tell you the reason why we cannot give you access.
If you believe there is a mistake in any personal information about you that we possess, you have the right to ask for it to be corrected.
Do You Have a Question?
Janor Guest House and The Willows Inn
10003 99B Street
Fort Simpson, NT
She will attempt to answer any questions or concerns you might have.
If you wish to make a formal complaint about our privacy practices, you may make it in writing to our Information Officer. She will acknowledge receipt of your complaint, ensure that it is investigated promptly and that you are provided with a formal decision and reasons in writing.
This policy is made under the Personal Information Protection and Electronic Documents Act. It is a complex Act and provides some additional exceptions to the privacy principles that are too detailed to set out here.
For more general inquiries, the Information and Privacy Commissioner of Canada oversees the administration of the privacy legislation in the private sector. The Commissioner also acts as a kind of ombudsman for privacy disputes. The Information and Privacy Commissioner can be reached at:
112 Kent Street
Ottawa, ON K1A 1H3
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